Privacy policy – Vuoden Poikkeustekijät

Data controller

Artefaktum Ab
Norra Esplanaden 5
00170 Helsinki
Business ID: 2233434-3

Data protection enquiries: [email protected]

What personal data do we process?

In connection with participation in the competition, we may process the name, job title and contact details of the participating organisation’s contact person, as well as the information provided on the competition form and communications related to the competition.

We ask participants to avoid including unnecessary personal data or sensitive personal data in their competition entries.

How is the data used, and on what basis?

Personal data is processed for the purpose of organising and carrying out the competition. The data is used to receive and manage entries, communicate with participants, evaluate competition entries and select the finalists, as well as to support the jury’s work and carry out other practical tasks related to the competition.

The legal basis for the processing is Torkel Tallqvist/Artefaktum Ab’s legitimate interest in organising and administering the competition.

Publication of finalists’ content

Entries submitted to the competition will not be published as such.

A shorter presentation will be prepared of each entry selected as a finalist and published on the competition website and in communications related to the competition, such as on LinkedIn.

Before publication, finalists will be given the opportunity to review and comment on the content to be published.

Personal data will be included in published content only when it is necessary for the content and there is an appropriate basis for processing the personal data.

To whom may the data be disclosed?

The data submitted to the competition is processed by the people involved in organising the Vuoden Poikkeustekijät competition.

In addition, the data may be provided to the members of the competition jury for the evaluation, as well as to those partners and service providers of Artefaktum Ab whose participation is necessary for organising the competition, carrying out the evaluation or preparing competition communications.

The parties processing the data may use it only for purposes related to carrying out the competition. Personal data will not be sold or used for direct marketing unrelated to the competition.

Data retention

Personal data related to the competition is retained only for as long as necessary to carry out the competition and to handle the related follow-up measures.

Content published about the finalists may be retained as part of the competition’s public online content and history.

Technical implementation of the form

The competition entry form is implemented on a WordPress website using the Gravity Forms form tool. Information submitted via the form is not stored in the website’s WordPress database; instead, it is delivered directly to the competition organiser, Artefaktum Ab, when the form is submitted.

The website is hosted by WP Engine. The website does not use analytics to track participants’ behaviour.

Rights related to the processing of personal data

Personal data is processed in accordance with applicable data protection legislation. Individuals whose data is processed have the rights provided by law regarding their own personal data.

Data protection enquiries: [email protected]

Personal data is not used for automated decision-making or profiling.